Publication Date: 07/08/2025

Deadline Date: 11/09/2025

Reference: TKR-20250807-FTS-31756007

Value of Contact: Check Contract

Estimated Annual Value: Check Contract

Type of Procedure: services contract

Nature of Procurement: Invitation to tender (contract notice)

Description:

Acer Trust is currently out to tender for the provision of a full daily cleaning service.
The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 05 April 2026.
The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.
TUPE is expected to apply, details of which can be found in the tender documentation.
Some members of the cleaning team are members of the Local Government Pension Scheme and all details are in the tender documentation.
II.1.5) Estimated Total Value
Value (including VAT)
1,500,000
Value (excluding VAT)
1,250,000
Currency
GBP
II.1.7) Total value of the procurement
Value (including VAT)
1,500,000
Value (excluding VAT)
1,250,000
Currency
AED
II.2) Description
II.2.1) Title
Contract/Lot No
1
II.2.2) CPV codes
Main CPV code
90919300
II.2.3) Place of performance
NUTS code
UKJ14 – Oxfordshire
II.2.5) Award Criteria
Quality
Name:Quality
Weighting:70
Price
Name:Price
Weighting:30
II.2.6) Estimated Value
Value (excluding VAT)
1,250,000
Currency
AED
II.2.7) Contract dates (estimated)
Start
2026-04-05 00:00
End
2029-04-04 23:59
Duration
3 years
Possible extension
2031-04-04 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure
IV.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at
Duty to Consider Lots
As part of the initial project set up and approval stage of the tender process, Acer Trust discussed with Minerva Procurement Consultancy Services Limited the possibility of splitting the tender into more than one lot/contract. On the basis that Trust/school is on one site it was agreed that lots were not appropriate for this tender process.
Full details of the description of the process being used are contained within the documents accompanying this tender.
Stage 1 Conditions of participation with evaluation
Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.
Stage 2 Invitation to Tender with evaluation
Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to:
Stage 3 Presentation Day
Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period)
Stage 5 Publication of Contract Details Notice
Further details of the CFP can be found in the documentation accompanying this tender.
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2025-08-14 17:00
Estimated award decision date
2026-02-05 23:59
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
Deadline for requests to participate
2025-09-11 17:00

VI)Complementary information
Link to source/bidding documents
https://in-tendhost.co.uk/minervapcs/aspx/Home
https://www.find-tender.service.gov.uk/Notice/046800-2025
Conflicts assessment prepared/revised
Yes
VI.1) Information about recurrence
This is a recurrent procurement
Yes
VI.5) Date of dispatch of this notice
2025-08-07 10:43

Awarding Authority:

Official name: ACER TRUST Postal address: Matthew Arnold School Town: Oxford Region: UKJ14 Postal code: OX2 9JE Country: United Kingdom Contact Person: Ben Jones Telephone: +441256467107 Email: [email protected] Internet address https://www.acertrust.org.uk/