Publication Date: 05/11/2025

Deadline Date: 05/12/2025

Reference: TKR-20251105-FTS-33113011

Value of Contact: Check Contract

Estimated Annual Value: Check Contract

Type of Procedure: services contract

Nature of Procurement: Invitation to tender (contract notice)

Description:

Renfrewshire Council (“the Employer”) has the requirement to appoint a Contractor to carry out specialist cleaning, general cleaning, clearances of gardens, communal areas and void/tenanted properties. There is also the requirement to carry out needle sweeps to void and tenanted properties, as well as deal with any adhoc services as mentioned in the Service Information that may be included in the Task Order.
II.2) Description
II.2.1) Title
Contract/Lot No
1
II.2.2) CPV codes
Main CPV codes
45452000
90520000
90911100
90918000
II.2.3) Place of performance
NUTS code
UKM83 – Inverclyde, East Renfrewshire and Renfrewshire
Main site or place of performance
Renfrewshire
II.2.4) Description of the procurement
The Employer wishes to appoint a Contractor to provide the Employer with a Specialist Cleaning, Cleaning, Clearances and Adhoc Services requirement across the Council. This Contract is for Part 2 Services only.
Part 2 Services may include specialist cleaning requirements such as trauma cleans/ hazardous cleans, house, communal and garden clearances and adhoc requirements. Work for these requirements will be issued via Task Order and there is no guarantee of work or spend.
The Contractor will be required to carry out all services required by the Council. This includes carrying out needle sweeps within Tenanted Properties.
Delay Damages – Tenderers should note that Delay Damages may apply to Part 2 Services. The Delay Damages will vary depending on the requirements and the Employer reserves the right to apply Delay Damages to a Task Order where necessary.
II.2.5) Award Criteria
Quality
Name:Methodology and Approach – Voidss
Weighting:10
Quality
Name:Collaboration and Communication
Weighting:10
Quality
Name:Turnaround Times
Weighting:10
Quality
Name:Resource
Weighting:10
Quality
Name:Quality of Work
Weighting:10
Quality
Name:Methodology and Approach – Housing Services
Weighting:10
Quality
Name:Fair Work First
Weighting:5
Quality
Name:Community Benefits Outcome Menu
Weighting:2
Quality
Name:Community Benefits Methodology
Weighting:3
Price
Weighting:30
II.2.7) Contract dates (estimated)
Duration in days
720
This contract is subject to renewal
Yes
Description of renewals
The Contract will be for an initial Service Period of 24 months from the Starting Date anticipated to be 16th March 2026, with the option to extend on two separate occasions for a period up to 12 months on each occasion. Any extension will be at the sole discretion of the Employer.
II.2.11) Information about options
Options: No

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes
IV.2) Administrative information

IV.2.2) Tender submission deadline
2025-12-05 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
IV.2.5) Scheduled date for start of award procedures
2025-12-05 12:00
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until
2026-04-03 23:59
IV.2.7) Conditions for opening of tenders
Date: 2025-12-05 12:00
Place:Renfrewshire Council
Information about authorised persons and opening procedure
The Tender will be opened by two procurement officers.

VI)Complementary information
VI.1) Information about recurrence
This is a recurrent procurement
Yes
Estimated timing for further notices to be published
Further Notices will be issued in advance of any expiry dates in Service Period or extensions.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Recommended Tenderer will be required to provide at Request for Documentation stage the following documents:
S1 Equalities Questionnaire
S2 Equalities Declaration
S5 Prompt Payment Certificate
S6 Waste Carrier
S9 List of Proposed Sub-Contractors
S10 Parent Company Guarantee
New Supplier Request
Insurance Certificates to the levels set in the Procurement Documents
Health & Safety Questionnaire and supporting documentation
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30462. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:814912)
VI.4) Procedures for review
VI.4.1) Review body
Official name
Please refer to VI.4.3 below
Town:UK
Postal code:UK
Country:United Kingdom
VI.4.2) Body responsible for mediation procedures
Official name
Please refer to VI.4.3 below
Postal address:Parliament Square
Town:UK
Country:United Kingdom
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers or risk suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.
VI.4.4) Service from which information about the review procedure may be obtained
Official name
Court of Session
Postal address:Parliament Square
Town:Edinburgh
Postal code:EH1 1RQ
Country:United Kingdom
VI.5) Date of dispatch of this notice
2025-11-05 12:02

Awarding Authority:

Official name: Renfrewshire Council Postal address: Renfrewshire House, Cotton Street Town: Paisley Region: UKM83 Postal code: PA1 1JB Country: United Kingdom Contact Person: Kevin Milliken Telephone: +44 3003000300 Email: [email protected] Internet addresses http://www.renfrewshire.gov.uk https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400