United Kingdom-Pontypridd: TRIV2025-08 Office Cleaning Services

Publication Date: 16/10/2025

Deadline Date: 10/11/2025

Reference: TKR-20251016-FTS-32797448

Value of Contact: £333,000

Estimated Annual Value: £111,000

Type of Procedure: services contract

Nature of Procurement: Invitation to tender (contract notice)

Description:

Tenders or requests to participate must be submitted
Electronically
via https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Public authority – sub-central government

II)Object
II.1.1) Title
TRIV2025-08 Office Cleaning Services
Reference number:TRIV2025-08 Office Cleaning Services
II.1.3) Type of contract
Services
II.1.4) Short description
Trivallis are seeking to appoint an experienced cleaning company, who has specific experience in working on the cleaning of offices and associated services.
It is the intention of Trivallis to appoint a single contractor to undertake this requirement.
TUPE – As this is a second generation contract that is currently provided by an external supplier it will be subject to TUPE. If you have any further questions on this matter please submit them via the e-tender wales portal and Trivallis will liaise with the incumbent supplier to answer your question. There are anonymised details relating to TUPE included in the tender pack.
Additionally, included in the requirement is the delivery of social value.
The successful suppliers will provide a cleaning service in Trivallis business premises, maintaining the highest standards of cleanliness, with the correct due skill and care.
The cleaning service will be provided in accordance with the agreed cleaning schedule and service specification, supplied as Annex 4.
The Services will be carried out at business properties owned by Trivallis, situated in the geographical area of Rhondda Cynon Taff. If any new business premises are procured or rented within the contract period, then an additional quote will be sought for the cleaning services for that new premises and a contract amendment processed in line with procurement regulations.
NOTE:The authority is using eTenderwales to carry out this procurement process.
II.1.7) Total value of the procurement
Value (including VAT)
399,599
Value (excluding VAT)
333,000
Currency
GBP
II.2) Description
II.2.1) Title
Contract/Lot No
1
II.2.2) CPV codes
Main CPV codes
45452000
90900000
II.2.3) Place of performance
NUTS code
UKL22 – Cardiff and Vale of Glamorgan
UKL15 – Central Valleys
II.2.5) Award Criteria
Highest precedence first unless weighted otherwise
Quality
Name:Quality Criteria
Weighting:60.00
Price
Name:Price criteria
Weighting:40.00
II.2.6) Estimated Value
Value (excluding VAT)
333,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-01-05 00:00
End
2028-12-31 23:59
Duration
2 years 11 months 27 days
Possible extension
2030-12-31 23:59
Extended duration
4 years 11 months 27 days
This contract is subject to renewal
Yes
Description of renewals
Extensions will be considered one year at a time, subject to satisfactory performance and mutual agreement.

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
III.1.3) Technical and professional ability
Additional technical selection criteria
Please see the Tender pack for more details.
III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Please see Annex 8 Trivallis Payment Guidance

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2025-11-03 12:00
Estimated award decision date
2025-11-28 23:59
IV.2.2) Tender submission deadline
2025-11-10 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
English

VI)Complementary information
Link to source/bidding documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=349167
https://www.find-tender.service.gov.uk/Notice/065862-2025
Conflicts assessment prepared/revised
Yes
Risk details
Please see Annex 6 for KPIs
VI.1) Information about recurrence
This is a recurrent procurement
Yes
VI.5) Date of dispatch of this notice
2025-10-16 11:46

Awarding Authority: