United Kingdom-Redruth: The Rainbow Multi Academy Trust ~ Cleaning Tender

The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for 13 Primary Schools within The Rainbow Multi Academy Trust
II.1.5) Estimated total value:
Value excluding VAT:1770158 Currency: GBP
II.1.6) Information about lots
The contract is divided into lots: no
II.2) Description

II.2.3) Place of performance
Nuts code:
Main site or place of performance:
Cornwall and Isles of Scilly

II.2.4) Description of the procurement:
The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for 13 Primary Schools within The Rainbow Multi Academy Trust:
1.Bishop Bronescombe C of E School, Boscoppa Road, St Austell, Cornwall, PL25 3DT
2.Grampound Road Village CE School, South Street, Grampound Road, Truro, Cornwall, TR2 4DY
3.Grampound With Creed Primary School, Fore Street, Grampound, Truro, Cornwall, TR2 4SB
4.Ladock C of E Primary School, Ladock, Truro, Cornwall, TR2 4PL
5.Penponds Primary School, Higher Penponds, Camborne, Cornwall, TR14 0QN
6.St Issey C of E School, Gardeners Way, St Issey, Wadebridge, Cornwall, PL27 7RN
7.St Ives Infant School, The Burrows, St Ives, Cronwall, TR26 1DH
8.St Meriadoc Infant School, Rectory Road, Camborne, Cornwall, TR14 7DW
9.St Meriadoc Junior School, Cranfield Road, Camborne, Cornwall, TR14 7PN
10.St Michael’s C of E Primary School, Penberthy Road, Helston, TR13 8AR
11.Trevithick Learning Academy, Mount Pleasant Road, Camborne, Cornwall, TR14 7RH
12.Troon Community Primary School, New Road, Camborne, Cornwall, TR14 9ED
13.Veryan C of E Primary School, Veryan, Truro, Cornwall, TR2 5QA
There are currently two additional Schools in consultation with the Trust and it is expected that these Schools will join the Trust prior to the commencement of this contract; they will be included within this tender process at a later stage when details can be released.
Further to the above, a third School is expected to be joining the Trust during the initial contract term.
The Trust is seeking a suitably experienced contractor who has current experience of working within the education sector, preferably within Primary School establishments, to demonstrate the knowledge and understanding of contracts of a similar scope. Ideally the successful contractor will have a strong operational base with the South West region, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.
The scope of the contract covers all of the cleaning provision within each of the Schools. This includes term time daily cleaning, plus a number of weeks for holiday and periodic cleaning during non-term time to provide a deeper clean of the Schools and their buildings to ensure they are suitably prepared for the beginning of each academic term.
The requirement of the Trust is that the successful contractor provides a clean and functioning premises, as per the specification, that is fit for purpose at all times through delivering the guaranteed level of input hours. As part of that requirement, the successful contractor is to be proactive in the management of the contract, with regular site visits to each School, with open lines of communication. That communication must include frequent and proactively provided management information, as well as operating an open book policy.
TUPE is expected to apply and it is anticipated that some employees may be members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor would be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.
A robust level of management support must be provided by the successful contractor to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period.
The Contractor may be asked to undertake works not included in this Specification. Aside from the cost of materials, where possible additional works should be delivered within the hours of the existing cleaning operatives or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price.
See SQ document for more information.
II.2.5) Award criteria
Description of the procurement:
The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for 13 Primary Schools within The Rainbow Multi Academy Trust:
1.Bishop Bronescombe C of E School, Boscoppa Road, St Austell, Cornwall, PL25 3DT
2.Grampound Road Village CE School, South Street, Grampound Road, Truro, Cornwall, TR2 4DY
3.Grampound With Creed Primary School, Fore Street, Grampound, Truro, Cornwall, TR2 4SB
4.Ladock C of E Primary School, Ladock, Truro, Cornwall, TR2 4PL
5.Penponds Primary School, Higher Penponds, Camborne, Cornwall, TR14 0QN
6.St Issey C of E School, Gardeners Way, St Issey, Wadebridge, Cornwall, PL27 7RN
7.St Ives Infant School, The Burrows, St Ives, Cronwall, TR26 1DH
8.St Meriadoc Infant School, Rectory Road, Camborne, Cornwall, TR14 7DW
9.St Meriadoc Junior School, Cranfield Road, Camborne, Cornwall, TR14 7PN
10.St Michael’s C of E Primary School, Penberthy Road, Helston, TR13 8AR
11.Trevithick Learning Academy, Mount Pleasant Road, Camborne, Cornwall, TR14 7RH
12.Troon Community Primary School, New Road, Camborne, Cornwall, TR14 9ED
13.Veryan C of E Primary School, Veryan, Truro, Cornwall, TR2 5QA
There are currently two additional Schools in consultation with the Trust and it is expected that these Schools will join the Trust prior to the commencement of this contract; they will be included within this tender process at a later stage when details can be released.
Further to the above, a third School is expected to be joining the Trust during the initial contract term.
The Trust is seeking a suitably experienced contractor who has current experience of working within the education sector, preferably within Primary School establishments, to demonstrate the knowledge and understanding of contracts of a similar scope. Ideally the successful contractor will have a strong operational base with the South West region, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.
The scope of the contract covers all of the cleaning provision within each of the Schools. This includes term time daily cleaning, plus a number of weeks for holiday and periodic cleaning during non-term time to provide a deeper clean of the Schools and their buildings to ensure they are suitably prepared for the beginning of each academic term.
The requirement of the Trust is that the successful contractor provides a clean and functioning premises, as per the specification, that is fit for purpose at all times through delivering the guaranteed level of input hours. As part of that requirement, the successful contractor is to be proactive in the management of the contract, with regular site visits to each School, with open lines of communication. That communication must include frequent and proactively provided management information, as well as operating an open book policy.
TUPE is expected to apply and it is anticipated that some employees may be members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor would be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.
A robust level of management support must be provided by the successful contractor to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period.
The Contractor may be asked to undertake works not included in this Specification. Aside from the cost of materials, where possible additional works should be delivered within the hours of the existing cleaning operatives or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price.
See SQ document for more information.
II.2.6) Estimated value:
Value excluding VAT:1770158 Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start: 2025-09-01 End: 2030-08-31
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number:10
Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted: yes
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

IV.1) Description
IV.1.1) Type of procedure:
Restricted procedure
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2025-02-21 Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 2025-03-17
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN

VI.1) Information about recurrence:
This is a recurrent procurement:no
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.It will be the supplier’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Redruth:-School-cleaning-services./5X37ZG8U8Q
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/5X37ZG8U8Q
GO Reference:GO-2025116-PRO-29147782
VI.4) Procedures for review
VI.4.1) Review body
Official name: The Rainbow Multi Academy Trust
Postal address:Marlin House, Agar Way, Pool Industrial Estate
Town:Redruth
Postal code:TR15 3SF
Country:United Kingdom