Publication Date: 09/05/2025
Deadline Date: 15/07/2025
Reference: TKR-20250509-FTS-30495810
Value of Contact: £ 11,215,142
Estimated Annual Value: £ 4,205,678
Type of Procedure: Services Contract
Nature of Procurement: Additional information (contract notice)
Description:
Procurement of Soft Facilities Management (FM) Services to include daily cleaning of railway stations, depots and offices, and periodic deep cleans at stations and depots, waste removal, and pest control across the Chiltern Railway network, including East West Railway.
II.1.5) Estimated Total Value
Value (excluding VAT)
11,215,142
Currency
GBP
II.1.7) Total value of the procurement (excluding VAT)
Value (excluding VAT)
11,215,142
Currency
GBP
II.2) Description
II.2.1) Title
Contract/Lot No
1
II.2.2) CPV codes
Main CPV codes
45452000
90900000
II.2.3) Place of performance
NUTS code
UKG
UKI
UKJ1
II.2.5) Award Criteria
Quality
Name:Technical
Weighting:70
Price
Name:Price
Weighting:30
II.2.6) Estimated Value
Value (excluding VAT)
11,215,142
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2025-09-01 00:00
End
2028-05-01 23:59
Duration
2 years 8 months
Possible extension
2030-05-01 23:59
This contract is subject to renewal
Yes
Description of renewals
Extensions will be granted dependent on meeting service level criteria and performance.
III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)
IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure
IV.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at
Chiltern Railways will shortlist suitably qualified suppliers off the
dynamic market ‘RISQS’ using Product Code H.G.2.1 Contract Cleaning Services (Office, Station & Depot) who will be invited to tender using Chilterns e-Sourcing portal Market Dojo.
The tender award criteria will be based on a combination of Price (30%), based on a schedule of rates/activities, Best and Final Offers, and Quality (70%), based on experience and ability to perform the services.
Chiltern Railways is seeking to appoint a single supplier.
IV.2) Administrative information
IV.2.1) Tender period dates
Award period end date
2025-09-01 23:59
IV.2.2) Time limit for receipt of expressions of interest
2025-07-15 23:59
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/020093-2025
Conflicts assessment prepared/revised
Yes
VI.5) Date of dispatch of this notice
2025-05-09 14:05
VII)Changes/Modifications
VII.2) Other additional information
Locations of services revised.
Awarding Authority:
Official name: THE CHILTERN RAILWAY COMPANY LIMITED Postal address: 1 Admiral Way Town: Sunderland Region: UKC23 Postal code: SR3 3XP Country: United Kingdom Contact Person: Iain Alexander Email: [email protected]
