Publication Date: 28/04/2025
Deadline Date: 01/08/2025
Reference: TKR-20250428-FTS-30338695
Value of Contact: £ 975,000
Estimated Annual Value: £195,000
Type of Procedure: Services Contract
Nature of Procurement: Invitation to tender (contract notice)
Description:
Contract Notice
Country:United Kingdom
Publication Ref:017318/S 000-2025
Nature of contract:Service contract
Procedure:Not specified
Regulation of procurement:Not applicable
Type of bid required:Global bid
Contract notice
UKPGA Notice Type UK4
I)Contracting Authority/Entity
I.1) Name and addresses
Official name: Esher College
National registration number:PQJZ-2697-RPWY
Postal address:Esher Sixth Form College, Weston Green Road, Thames Ditton
Town:Surrey
Region:UKJ25
Postal code:KT7 0JB
Country:United Kingdom
Telephone:01276 673896
Email:[email protected]
I.3) Communication
Additional information can be obtained from
the abovementioned address
Tenders or requests to participate must be submitted
Electronically
via https://litmustms.co.uk/respond/7Y22V7T283
I.4) Type of the contracting authority
Public authority – sub-central government
II)Object
II.1.1) Title
Esher College ~ Cleaning Tender
Reference number:ocds-h6vhtk-050865
II.1.3) Type of contract
Services
II.1.4) Short description
Situated in NE Surrey, Esher Sixth Form College is an oversubscribed, open access Sixth Form College based on one site. The College became an Academy in June 2019. The College was rated “Outstanding” by Ofsted in 2022 and has an impressive track record in delivering high levels of student achievement.
The cleaning service in the College has been problematic for a while. The College is looking for ways to achieve a decent standard of cleanliness throughout the site.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 2092 students on roll and 198 teaching and support staff.
The contract being tendered is for three years in duration from 27 October 2025 to 26 October 2028 and will operate as a Fixed Price Contract, with the successful Contractor offering the College a guaranteed cost per annum for the provision of cleaning services.
The College year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that the College will be open to receive students for approximately 190 days.
The contract offered covers the scope for the provision of all cleaning services within the College, which is currently set at 56 hours per day covering a single site over 11,948 square metres, over a 48 week period. Please see Map and Square Meterage analysis.
Whilst the College prioritises value for money as a key objective of the Competitive Tender Process, the Trust Board is not obliged to accept the lowest price.
The value of the current contract is:–
2024/25£195,000 Net
Note that in attempting to improve the service the College is reducing its cleaning requirements to 44 hours per day. We are removing the morning and daytime cleaning hours from the contract, and we are also removing the holiday deep clean requirement, so the requirement will be a 39 week contract. The requirements removed from the contract will be sourced via a different route.
We would like the ability to increase the number of hours cleaning should our new approach not work. This would form part of a negotiated variation order.
Esher Sixth Form College expects the successful contractor to enable the continued development of cleaning services. The College expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of the College.
See SQ Document for more information.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Surrey:-School-cleaning-services./7Y22V7T283
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/7Y22V7T283
II.1.5) Estimated Total Value
Value (excluding VAT)
975,000
Currency
GBP
II.1.7) Total value of the procurement (excluding VAT)
Value (excluding VAT)
975,000
Currency
GBP
II.2) Description
II.2.1) Title
Lot No
1
II.2.2) Additional CPV code(s)
Main CPV code
90919300
II.2.3) Place of performance
NUTS code
UKJ2
II.2.5) Award Criteria
Quality
Name:Criterion 1
Weighting:70
Price
Name:Criterion 2
Weighting:30
II.2.6) Estimated Value
Value (excluding VAT)
975,000
Currency
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start
2025-10-27 00:00
End
2030-10-26 23:59
III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)
IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes
IV.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at
There will be an initial SQ stage followed by a tender stage and a final stage of presentations before a decision is made.
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry period end date
2025-05-30 12:00
Award period end date
2025-09-08 23:59
IV.2.2) Time limit for receipt of expressions of interest
2025-08-01 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/017318-2025
Conflicts assessment prepared/revised
Yes
Awarding Authority:
Official name: Esher College Postal address: Esher Sixth Form College, Weston Green Road, Thames Ditton Town: Surrey Region: UKJ25 Postal code: KT7 0JB Country: United Kingdom Telephone: 01276 673896 Email: [email protected]
