United Kingdom-Sutton: Overton Grange School ~ Cleaning Tender

Overton Grange School is a Secondary School in Sutton, South London, which was first opened in 1997. In 2011 the School became an Academy.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 1250 students on roll and 140 teaching and support staff, with a focus on ensuring an affordable service to the Academy which maintains high standards of cleanliness throughout the building.
II.1.5) Estimated total value:
Value excluding VAT:539029.08 Currency: GBP
II.1.6) Information about lots
The contract is divided into lots: no
II.2) Description

II.2.3) Place of performance
Region code: UKI
Main site or place of performance
LONDON
II.2.4) Description of the procurement:
Overton Grange School is a Secondary School in Sutton, South London, which was first opened in 1997. In 2011 the School became an Academy.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 1250 students on roll and 140 teaching and support staff, with a focus on ensuring an affordable service to the Academy which maintains high standards of cleanliness throughout the building. The School would wish the successful contractor to review the current range and method of services in place and make recommendations accordingly.
The contract being tendered is for three years in duration from 1st September 2025 to 31st August 2028 and will operate as a Guaranteed Performance Contract, with the successful Contractor offering the School a guaranteed return / cost per annum for the provision of cleaning services.
The School year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days.
The contract offered covers the scope for the provision of all cleaning services within the School, which currently includes 9 Science labs, 8 D&T classrooms, classrooms, staff work spaces and offices, sports hall, changing rooms, gym, dance studio and drama studio; along with main hall space, corridors and mall.
Include site map / building plan and sqm2
Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.
The value of the current contract is:–
2024/25 £179,676.36
Overton Grange School expects the successful contractor to enable the continued development of cleaning services. The School expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of the school.
The School believes that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning. Much time, therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students
As a school who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century.
Please be advised that this contract will be let on a 3-year fixed price basis.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT:539029.08 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2025-09-01 End: 2028-08-31
This contract is subject to renewal:no
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number:10
Objective criteria for choosing the limited number of candidates:A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted: yes
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information:To respond to this opportunity please click here: https://litmustms.co.uk/respond/DR57897YQ8

III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

IV.1) Description
IV.1.1) Type of procedure:
Restricted procedure
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2025-03-07 Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 2025-03-31
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN

VI.1) Information about recurrence:
This is a recurrent procurement:no
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Sutton:-School-cleaning-services./DR57897YQ8
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/DR57897YQ8
GO Reference:GO-2025210-PRO-29369710
VI.4) Procedures for review
VI.4.1) Review body
Official name: Overton Grange School
Postal address:Stanley Road
Town:Sutton
Postal code:SM2 6TQ
Country:United Kingdom
Telephone:+44 1276673880
E-mail:[email protected]
Internet address:https://www.overtongrange.sutton.sch.uk/