Publication Date: 04/12/2025

Deadline Date: 30/01/2026

Reference: TKR-20251204-FTS-33562463

Value of Contact: Check Contract

Estimated Annual Value: Check Contract

Type of Procedure: services contract

Nature of Procurement: Invitation to tender (contract notice)

Description:

The University of the West of England (UWE) is issuing this Planned Procurement Notice
(PPN)to invite specialist cleaning companies to participate in the early market engagement
for the upcoming requirements for the provision of Cleaning Services. The University
employs approx. 140 in-house cleaning personnel across 3 campuses, Frenchay Campus,
Glenside Campus, and City Campus (Bower Ashton, Spike Island, Arnolfini & Bush House)
Please note this is not a re tender of UWE’s in house cleaning provisions. Our Cleaning
Services aim to deliver an outstanding level of cleaning across the 3 sites, this is achieved
through training, supervision, and innovation. We use agency staff to support busy periods
and to cover vacant areas, we are looking for cleaning contractors to cover Frenchay
Campus, Arnolfini & Bush House, Spike Island and Bower Ashton plus adhoc cleaning when
required.
II.1.7) Total value of the procurement
Value (including VAT)
1,296,000
Value (excluding VAT)
1,080,000
Currency
GBP
II.2) Description
II.2.1) Title
Frenchay Campus – Centre for Sport
Contract/Lot No
LOT-0001
II.2.2) CPV codes
Main CPV code
90910000
II.2.4) Description of the procurement
Cleaning of all Centre for Sport (CFS) spaces, includes routine cleaning of heavy usage communal/sporting areas, specialist sports hall, gym facilities, plus Christmas & Summer deep cleans.
II.2.5) Award Criteria
Quality
Name:Quality – Lot 1
Weighting:60
Price
Name:Price – Lot 1
Weighting:40
II.2.6) Estimated Value
Value (excluding VAT)
480,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-27 00:00
End
2029-04-26 23:59
Duration
3 years
Possible extension
2031-04-26 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
2 annual extensions will be reviewed on an annual basis, based on satisfactory supplier performance and the business needs of UWE.
II.2) Description
II.2.1) Title
Frenchay Campus
Contract/Lot No
LOT-0002
II.2.2) CPV codes
Main CPV code
90910000
II.2.4) Description of the procurement
Frenchay Campus cleaning of Halley Nursery, Subcontractor site offices, Morrisons shop floor & OneZone servery.
II.2.5) Award Criteria
Quality
Name:Lot 2 – Quality
Weighting:70
Price
Name:Lot 2 – Price
Weighting:30
II.2.6) Estimated Value
Value (excluding VAT)
120,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-27 00:00
End
2029-04-26 23:59
Duration
3 years
Possible extension
2031-04-26 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
2 annual extensions will be reviewed on an annual basis, based on satisfactory supplier performance and the business needs of UWE.
II.2) Description
II.2.1) Title
Bower Ashton Campus
Contract/Lot No
LOT-0003
II.2.2) CPV codes
Main CPV code
90910000
II.2.4) Description of the procurement
Bower Ashton & Spike Island Campus, cleaning of gallery area, classrooms, computer rooms, office areas, communal areas, refectory areas, toilets and workshops.
II.2.5) Award Criteria
Quality
Name:Lot 3 – Quality
Weighting:70
Price
Name:Lot 3 – Price
Weighting:30
II.2.6) Estimated Value
Value (excluding VAT)
120,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-27 00:00
End
2029-04-26 23:59
Duration
3 years
Possible extension
2031-04-26 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
2 annual extensions will be reviewed on an annual basis, based on satisfactory supplier performance and the business needs of UWE.
II.2) Description
II.2.1) Title
City Campus
Contract/Lot No
LOT-0004
II.2.2) CPV codes
Main CPV code
90910000
II.2.4) Description of the procurement
Arnolfini & Bush House includes cleaning of toilets, auditorium, light studio, dark studio, galleries 2, 3 and 4, dressing rooms and backstage.
II.2.5) Award Criteria
Quality
Name:Lot 4 – Quality
Weighting:70
Price
Name:Lot 4 – Price
Weighting:30
II.2.6) Estimated Value
Value (excluding VAT)
120,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-27 00:00
End
2029-04-26 23:59
Duration
3 years
Possible extension
2031-04-26 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
2 annual extensions will be reviewed on an annual basis, based on satisfactory supplier performance and the business needs of UWE.
II.2) Description
II.2.1) Title
Specialist Catering Deep Cleaning – Frenchay, Glenside and Bower Ashton Campuses
Contract/Lot No
LOT-0005
II.2.2) CPV codes
Main CPV code
90910000
II.2.4) Description of the procurement
Specialist quarterly deep cleaning at catering sites across the 3 University campuses.
II.2.5) Award Criteria
Quality
Name:Lot 5 – Quality
Weighting:70
Price
Name:Lot 5 – Price
Weighting:30
II.2.6) Estimated Value
Value (excluding VAT)
120,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-27 00:00
End
2029-04-26 23:59
Duration
3 years
Possible extension
2031-04-26 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
2 annual extensions will be reviewed on an annual basis, based on satisfactory supplier performance and the business needs of UWE.
II.2) Description
II.2.1) Title
All UWE Campuses – Adhoc
Contract/Lot No
6
II.2.2) CPV codes
Main CPV code
90910000
II.2.4) Description of the procurement
Adhoc University Cleaning at named sites across the University Estate, includes cleaning of all spaces across the university campuses.
II.2.5) Award Criteria
Quality
Name:Lot 6 – Quality
Weighting:70
Price
Name:Lot 6 – Price
Weighting:30
II.2.6) Estimated Value
Value (excluding VAT)
120,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-27 00:00
End
2029-04-26 23:59
Duration
3 years
Possible extension
2031-04-26 23:59
Extended duration
5 years
This contract is subject to renewal
Yes
Description of renewals
2 annual extensions will be reviewed on an annual basis, based on satisfactory supplier performance and the business needs of UWE.

III)Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)

IV)Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.2) Administrative information
IV.2.1) Tender period dates
Estimated award decision date
2026-03-11 23:59
IV.2.2) Tender submission deadline
2026-01-30 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
English

VI)Complementary information
Link to source/bidding documents
https://www.find-tender.service.gov.uk/Notice/079664-2025
Conflicts assessment prepared/revised
Yes
VI.1) Information about recurrence
This is a recurrent procurement
Yes
VI.5) Date of dispatch of this notice
2025-12-04 11:33

Awarding Authority:

Official name: University of the West of England Postal address: Frenchay Campus, Coldharbour Lane Town: Bristol Region: UKK12 Postal code: BS16 1QY Country: United Kingdom Email: [email protected]