Publication Date: 09/02/2026
Deadline Date: 09/02/2026
Reference: TKR-20260209-FTS-34600070
Value of Contact: £540,000
Estimated Annual Value: £270,000
Type of Procedure: Services Contract
Nature of Procurement: Invitation to tender (Contract Notice)
Description:
The University, Lancaster University, Bailrigg, LA1 4YW, is inviting tenders on the terms set out in this Invitation to Tender (ITT) to establish a multi-lot Framework agreement for an on-going requirement for Window Cleaning to Academic and Student Residential buildings (both internally & externally). The cleaning is to include windowsills & wiping of frames, glass canopies and main entrances, all internal glass including glass office partitions; glass balustrades and all glass in atrium areas including lifts on campus and at Health Innovation One (HIO); and Chancellor’s Wharf, Lancaster City centre.
Normally window cleaning takes place:
• Externally once a year
• Internally once a year
Window cleaning is generally scheduled between March and September each year with occasional requests during the remainder of the year for VIP events. Some of the Student Residence buildings are required for Conference/Summer School accommodation after the students have vacated them so please be aware that approximately 20% of the Residences included in Lot 2 have to be cleaned/turnaround in anything from a 2 to 7-day timeframe
Lancaster University aims to establish a Framework consisting of two Lots with up to three or four suppliers on each Lot.
II.1.7) Total value of the procurement
Value (including VAT)
648,000
Value (excluding VAT)
540,000
Currency
GBP
II.2) Description
II.2.1) Title
Academic buildings
Contract/Lot No
1
II.2.2) CPV codes
Main CPV code
90911000
II.2.3) Place of performance
NUTS code
UKD – NORTH WEST (ENGLAND)
II.2.4) Description of the procurement
External window cleaning: The cleaning is to include windowsills & wiping of frames, glass canopies and main entrances.
Internal window cleaning:
The cleaning is to include windowsills & wiping of frames, glass office partitions; glass balustrades and all glass in atrium areas including lifts.
Approximately 50 academic buildings, some residential accommodation within academic buildings, and residential buildings at Chancellor’s Wharf, Lancaster City centre, of which the majority require specialised cleaning using machinery due to the design of the buildings.
Normally window cleaning takes place:
• Externally once a year
• Internally once a year
Window cleaning is generally scheduled between March and September each year with occasional requests during the remainder of the year for VIP events.
II.2.5) Award Criteria
Quality
Name:
Quality
Weighting:
70
Cost
Name:
Cost
Weighting:
30
II.2.6) Estimated Value
Value (excluding VAT)
490,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-01 00:
00
End
2028-03-31 23:
59
Duration
2 years
Possible extension
2030-03-31 23:
59
Extended duration
4 years
This contract is subject to renewal
Yes
Description of renewals
The contract start date will be around 01/04/2026 and complete by 31/03/208 for a duration of 24 months, extended/reviewed in 12 month intervals to a maximum of 31/03/30 (maximum 4 year contract) subject to the agreement of both parties and contractual performance.
II.2) Description
II.2.1) Title
Residential buildings
Contract/Lot No
2
II.2.2) CPV codes
Main CPV code
90911000
II.2.3) Place of performance
NUTS code
UKD – NORTH WEST (ENGLAND)
II.2.4) Description of the procurement
External window cleaning: The cleaning is to include windowsills & wiping of frames, glass canopies and main entrances.
Internal window cleaning:
The cleaning is to include windowsills & wiping of frames, glass office partitions; glass balustrades and all glass in atrium areas including lifts.
Approximately 185 buildings.
Normally window cleaning takes place:
• Externally once a year
• Internally once a year
Window cleaning is generally scheduled between March and September each year with occasional requests during the remainder of the year for VIP events. Some of the Student Residence buildings are required for Conference/Summer School accommodation after the students have vacated them so please be aware that approximately 20% of the Residences included in Lot 2 have to be cleaned/turnaround in anything from a 2 to 7-day timeframe
Approximately 16 houses at the end of June / early July have a 2 to 3 day timeframe to complete for external and internal window cleaning.
Approximately 30 houses early / mid September have a 7 day timeframe to complete for external and internal window cleaning.
II.2.5) Award Criteria
Quality
Name:
Quality
Weighting:
70
Cost
Name:
Cost
Weighting:
30
II.2.6) Estimated Value
Value (excluding VAT)
50,000
Currency
GBP
II.2.7) Contract dates (estimated)
Start
2026-04-01 00:
00
End
2028-03-31 23:
59
Duration
2 years
Possible extension
2030-03-31 23:
59
Extended duration
4 years
This contract is subject to renewal
Yes
Description of renewals
The contract start date will be around 01/04/2026 and complete by 31/03/208 for a duration of 24 months, extended/reviewed in 12 month intervals to a maximum of 31/03/30 (maximum 4 year contract) subject to the agreement of both parties and contractual performance.
III)
Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)
III.1.3) Technical and professional ability
Additional technical selection criteria
As set out in the Tender Documents
As set out in the Tender Documents
IV)
Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2026-03-02 10:
00
Estimated award decision date
2026-03-20 23:
59
IV.2.2) Tender submission deadline
2026-03-09 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
VI)
Complementary information
Link to source/bidding documents
https://in-tendhost.co.uk/lancaster/aspx/Home
https://www.find-tender.service.gov.uk/Notice/011391-2026
Conflicts assessment prepared/revised
Yes
VI.1) Information about recurrence
This is a recurrent procurement
Yes
VI.5) Date of dispatch of this notice
2026-02-09 13:51
Awarding Authority:
UNIVERSITY OF LANCASTER Postal address: Bailrigg Town: Lancaster Region: UKD44 Postal code: LA1 4YW Country: United Kingdom Email: [email protected] Internet address https://www.lancaster.ac.uk
